PPHOA Board Meeting Minutes
15 April 2014
Attending: DeeAnn
Jennings, Ryan Holdaway, Norm Tong, Megan Sanborn Jones
Treasurer’s Report
1.
We have
appointed Glen Jones as new acting treasurer through June. He will have a full report for next
month.
2.
We will need
to file a tax return every year as a non-profit. Chuck has already done this for 2014.
3.
Navasards are
doing an audit of Chuck’s tenure. This
will work for our June audit.
4.
Megan created
new audit report forms. These were
unanimously accepted as a good way to organize audit reports.
5.
56,924.89 in
operating posit after deposit on the 10th.
6.
DeeAnn has
copied all the checks (like she did for Chuck) so Glen will know who has
paid.
7.
Glen to do:
a.
There are
bills to pay.
b.
Kim, Chuck,
and DeeAnn are the only ones who can sign checks right now. Glen needs to get on.
c.
Glen needs to
get password for Chuck to get into bank account.
Painting
1.
Review of 4
bids.
2.
Rules
disallowing owners from being paid, but Kim made a gentleman’s agreement with
Marcello.
3.
Bids all come
in at about the same price, except one.
4.
Ryan will
talk with Marcello about the agreement, his bid, his time frame, and the
possibility of a new bid.
5.
Vote
unanimously to keep doorjambs white.
6.
Suggestion
for door colors: white, blue, green, burgundy.
7.
DeeAnn will
draw up grids of the painting format.
8.
May meeting:
a.
We will pick
a contractor.
b.
We will vote
on colors
c.
We will hand
out grids to contact owners.
Parking.
1.
We need to
clearly mark curbs inside PP where there should be no parking. No parking stenciled in red. 70W and behind all garages. We need to repaint visitor parking and unit
numbers that are assigned to units.
a.
Jeff has
agreed to repaint visitors and restripe.
b.
This will
count as part of his extra hours contract through Otteson Lawns.
2.
DeeAnn has
drafted a letter to notify folks. We
reviewed this for brevity and language.
We could start towing on 15 May 2014.
3.
Norm talked
to the city and got recommendations of 7 tow companies. We found one company who is willing to work
with us.
a.
Stephenson
Bowen Recovery and Removal, Inc.
b.
$215 for
release plus $25/day for storage.
4.
DeeAnn has
contacted off-site owners about their rental units to remind them that owners have to
pay fines, not renters.
Other
1.
17 May is the
date for the yard sale. Megan will do
flyer.
2.
Norm will get
a general contractor to take care of this asap?
3.
Multiple siding
problems, particularly with trim
a.
Jans unit
b.
Trousdale
(x2)
c.
Knight
d.
McKell
(Holdaway) soffit on the balcony
e.
Alexander
chimney top has fallen off.
f.
Replace fence
on the end
4.
Staining the
fence. Unanimously vote that it doesn’t
need it this year.
5.
June 14 is
homeowners meeting.
a.
For May
meeting, Megan will have a list of board members and dates of service so the
nominating committee can move ahead.
b.
Other
business?
i. Change amendment about number of board members
again.
ii. Raise limit of expenditures for which bids are
necessary to $1000.
iii. Others?
6.
Should we
remove speed bumps?
a.
We think
no. Too many kids!
New meeting time for PPHOA board: First Wednesday
of the month at 8:00 pm.
No comments:
Post a Comment