PPHOA Board Meeting
18 March 2014
In attendance: Larry
Everett, DeeAnn Jennings, Marcello Loor, Norm Tong, Megan Sanborn Jones
Excused: Ryan
Holdaway
Agenda
1.
Painting
2.
Treasurer
3.
President
4.
Parking
Painting
What do we do about people who don’t follow the rules (like
painting doors without permission)?
Norm has concerns with trying to get bids.
1.
Color. We
need to work through HOW we will choose the colors.
a.
Norm clarifies that dark burgundy is not red.
b.
Megan suggests that we poll OWNERS as to colors
then work together as a board to select an overall look.
c.
Then we will need to let the painter know which
buildings have which colors.
2.
Clarify that accessories (doorknob, hinges,
doorbells) are the homeowner’s responsibility.
3.
Marcello wants to paint in May.
4.
How will we talk to owners?
a.
Each member of the board will contact all those
in their own rows.
b.
We will call owners who aren’t here.
c.
Megan will make a map
d.
Next month we need to be ready to order stuff.
e.
DeeAnn will try to get a new palatte to share.
f.
We will organize the colors next months meeting.
5.
We’re getting 2 more bids this week.
a.
Marcello turned in his bid.
CC&R Article V
Maintenance of the Project
5.1 Duties of Association. The Association shall have the responsibility
of maintaining, repairing, replacing and otherwise keeping in a first-class
condition all portions of the Project, not required in this Article to be
maintained by the Owners, specifically the Common Areas.
5.2 Exterior Maintenance. The association will provide maintenance upon
the exterior of each home, fencing, garage and the Common Area as follows:
paint, repair, replace, and care for the roofs, gutters, downspouts, exterior
building surfaces, trees, shrubs, grass, walks, streets and other exterior
improvements except glass surfaces . . .
By-Laws Article V
5.4 No Members, or Family, be considered for
contracted work. No resident of Park
Place, or their family members, are to be considered for contracted work to be
done on Park Place Property. This will
eliminate embarresment [sic] and ill feelings should a problem arise.”
Treasurer
1.
Jeff wanted permission to aerate the lawns.
a.
DeeAnn granted permission, in talking with Norm.
b.
In Checking $56998.08
2.
We still do not have a new treasurer. Megan will contact a number of recommended
people in the order the board suggests.
3.
NOTE: we need to find a replacement through June
only.
President
Presidency—who owns and live here? Discuss!
NOTE: Actually, there is no rule that says a
president needs to be an owner, nor that a president needs to live onsite. This is good to know as it opens up many more
options for president than we thought.
“If you can delegate, you must delegate.”
DeeAnn volunteers for president.
1.
Megan thinks we should look for a president
outside the existing board.
2.
Norm moves to elect DeeAnn, Larry seconds
3.
Megan abstains
4.
3 votes for DeeAnn.
5.
DeeAnn is president through June.
Megan reminds everyone that the most important thing is that
we work together as a board. No one, not
even the president, should make unilateral decisions, or even decisions with
just one other member of the board. This
is really REALLY important!
DeeAnn agrees and commits as president to make decisions (even
small ones like $150 charges) with the board rather than working alone.
Who is up in June? Megan
will try to find out.
1.
Chuck for sure
2.
Larry maybe
3.
Norm probably.
NOTE: We will need to adjust the board number to
come into compliance at the June meeting.
We need to have 6 board members, who all contribute. But the current bylaws require 9. Or we could amend this one. Again.
We will talk about clear responsibilities in May to prep up
for June.
By-laws IV. Board of Directors, Selection, Term of
Office.
4.1 Number. Amended 2013.
The affairs of this Association shall be managed by a board of nine
directors. The number of directors may
be changed by an amendment to the by-laws, but never to less than three nor
greater than nine. At least seven of the
elected or appointed directors must be owners; not more that [sic] two may be
non-owners.
By-laws VIII. Officers and Their Duties.
Section 6. Vacancies.
A vacancy in any office may be filled by appointment by the Board. The officer appointed to such vacancy shall
serve for the remainder of the term of the officer he [sic] replaces.
We would like to get a gift card and thank you note to Kim
and Chuck. Norm and Shirley will get 2
$50 gift cards and a thank you note to send to them. We are so grateful for all they have done for
Park Place over the years.
Parking.
Should we start towing?
Fines seem to be ineffective.
We need to paint more signs.
Plan of action:
1.
We need to clearly mark curbs inside PP where
there should be no parking. No parking
stenciled in red.. 70W and behind all
garages.
2.
Repaint visitor parking and unit numbers that
are assigned to units.
3.
We can ask Jeff to do this.
4.
DeeAnn will draft a letter with the rules
clearly stated. Options for owners who
have more cars than their garage or garage/assign space will handle:
a.
Sell cars
b.
Park on 164 S
c.
Petition for approval to park in the extra
spaces along the fence.
d.
Coordinate with an owner who has less cars than
space to borrow space.
5.
Could start towing on 1 May 2014.
6.
Norm will find a towing company and notify Megan
as to the exact price.
7.
Update the Parking Violation Warning.
8.
Megan will make packets for Larry and Marcello.
9.
Megan will mail packets to off-site owners.
DeeAnn is pulling any information guiding parking from the CC&Rs,
the By-laws, the Articles of Incorporation, the Rules and Regulations, and the
Board of Director’s Policies. She will
synthesize this into the letter we will all review.
Other
17 May is the date for the yard sale. Ellie is great at being in charge. Larry will let Ellie know. Put a notice on the doors. 8-1 pm.
We rock it.
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