MAY 2015 minutes

PPHOA Board Meeting Minutes

13 May 2015

Announcements:

Approving minutes for last month.  Megan will send out a new email reminding about minutes for last month.

Casey Paulsen presentation

Current policy covers fence and storage fence and liability.

Now we are out of date. 

·      The new 2012 law (doesn’t necessarily apply to townhomes).  It used to be walls-out and homeowners are responsibility for inside.  New law is—association insurance covers inside and outside.  To make the policy more cost effective is $10,000 deductible per occurrence on the policy itself.

·      Example—if something burned down, the homeowner is responsible for the initial 10,000.  Everyone needs to have their own homeowners insurance. 

·      Adding a HO6 policy—personal property plus $10,000 of dwelling coverage.  The homeowners need to add this.  About $20/month on the personal policy that includes a dwelling coverage of $10,000.  You would cancel your HO3 or HO5 policy that you currently have and change to an HO6.  You can use your own insurance agency. 

·      The association’s policy covers everything above that.  That is $18/unit/month.  Many homeowners add this to the dues. 

·      We won’t have to follow up as much, since if a homeowner doesn’t cover it, then the homeowner will have to pay $10,000 out of pocket.

What are we doing now? 

·      PPHOA is paying $600/year now.  This is $50/month.  In the end, we will protect ourselves better and the total price goes down. 

·      This is required by law.  Every will pay less. 

·      This means we don’t need the “other insured.” 

·      Since we don’t cover the outside and inside, we are pretty open to have a significant loss. We haven’t had a burned out unit, but we could. 

This is pretty standard.  This protects the association and the complex better.  And it is the law. 

Casey can work with us and come to the meeting, etc.  He recommends travelers. 

He can also create a presentation that shows it on paper so that we can disburse. 

The law has changed, so we have to do this. 

Financials

Checking: $39,829.89

Capital reserve: $42,810.63

Savings: $25.18

We have 6 in arrears.

DeeAnn, Daniel, Ryan, and Megan will all contact those who are behind. 

Auditors? 

Karen Thompson financials.  Daniel will contact.

Ellie Geisbrecht secretary.  Megan will contact. 

Keep Stewarts as fertilizer company.

DeeAnn moves.  Norm seconds.  Unanimous agreement.

From last month:

1.     All siding repairs are done (thanks DeeAnn and Tony!)

2.     Bid update on crack sealing in asphalt. (Ryan)

Hire Bonneville to do patch repair and crack sealant.

Ryan moves.  DeeAnn seconds.  Unanimous.

3.     Bid update on general contractor for external improvement project.

Ryan has emailed 4 general contractors. 

DeeAnn will get the name of a more local one. 

We will discuss these bids

4.     Gutters for Grants and Thompson were not cleaned.  (Ryan will follow up).

5.     Bids for new tree (Norm)

Someone planted a tree.  Yay.

Megan will talk with the Mamas to look out for kids. 

6.     Double check on trash removal (Norm)

We are averaging about $500/month.

They say that they are only charging about $330.  Norm will follow up with this to ask about the discrepancy between what they say we are paying and what we have been paying. 

Change to Ace Recyling and Disposal and upgrade to 2 6-yard dumpsters.

Megan moves.  Norm seconds.  Unanimous. 

Satellite Dishes

1.     Talk to the owners about removing satellite dish from Porras roof.  This is against CC&Rs. 

a.     Ryan will talk to Georgia and Chris. 

2.     Karen’s dish is above the fence line—there is no written rule for this. 

3.     The only rules currently are no things must not be on the roof, and that things need to be on the roof-line.

Hours for Jeff working in yard.

Norm will talk to him about 8 am – 8 pm.

Ask Jeff for an itemized bill—how many hours worked and at what task.

Megan will have contract scanned and will send it out. 

Daniel and Megan will met at 2:30 to send contract review and compare prices and suggest a way to move ahead. 

Should we consider solar panels?  We have a lot on our plates right now.  We might consider for the future.  Right now, technology is changing nearly monthly.  There is a lot more government funding.  The price is going to go down significantly over the next 3-5 years.  We might want to wait. 

Doug Shumway’s proposal (see attached)

We were all impressed with Doug.

Norm moves we hire him.  DeeAnn seconds.

Questions.  Daniel points out that we want to be fiscally responsible.

June 30  $59,575 in checking.  We are $10,000 down. 

Unanimous to hire Jeff Shumway to help us redo our documents. 

Ryan will hire and will get the check co-signed. 

How does this work for the main meeting?

1.     Allow them to email their suggestions to us. 

2.     Doug can guide this. 

3.     We should try to do this in the next 3 months. 

Plan June Meeting

20 June

Megan will send out notification by Friday. 

Nominating committee

1.     Ending terms: Ryan, Kelsey, (Marcello)

2.     We need to find 3 to run.

Sherri McKell—Megan

Randy Pyne—Megan

Jean Tanner—Norm

Trent and Denise Tueller—Megan

Ashley Contario—Norm

Georgia Porras—Megan

Ryan Holdaway—Megan

Ron Carruth—Norm

Megan has serious concerns about nepotism with family members serving together on the board.

Ryan will ask Doug and will let us all know and he will email us before Norm talks to Ashley. 

 Newsletter Items?

1.     Clean up after your dogs. 

2.     If you park, you must have current plates.

3.     Remind owners no cable dishes on roof.

4.     Pick up trash in parking lot.

5.     Make sure you get it into the dumpsters.

Change the rules and regulations to update to accurate dues. 

Megan moved.  Ryan seconded.  Unanimous.