PPHOA meeting AGENDA
8 October 2013
Treasurer’s Report
Balance in checking is $49,512
$38,582 last year
We have small problems with dues—notices might go out at the
end of the month as reminders
Report on Action
Items
1.
Norm update on insurance.
a.
Angel and our homeowners insurance.
b.
Tanya Toles with additional insurance policy
report.
Norm had a thorough talk with Dastrup Insurance. He spoke with a man named Cody. Cody is willing to come to a meeting and
answer our questions. Norm felt he was
very straightforward and thorough. He
specializes in commercial insurance.
·
The laws have changed in Utah—we are now no
longer in compliance with the new codes for insurance. We need to confirm this.
·
We need to have coverage in case something
happens. He suggests that there is a new
law that we need to also cover all the units.
·
We need to find out what kind of coverage each
unit needs to have. How do we find out
if everyone is in compliance? This is a
tricky job.
·
Norm has an email that will explain things further.
·
The other area is with liability. We have the standard at 1 million. So we probably don’t need to raise this.
·
We believe that homeowners insurance should
cover only your own home, but you also might have liability insurance in case
of fault.
·
We are registered with the state so that we can
hold any of the units with a lien. There
is a continuing lien. The threat that we
can encumber a home is enough to help people pay their dues. Also, the cumulative late fee encourages ($60
after 3 months).
We haven’t paid State Farm for 3 months. We need to take care of this.
·
Where are the statements? Tanya might have these.
·
When DeeAnn checks the box, she immediately
gives anything from insurance stuff to Tanya.
·
DeeAnn will pay the insurance bill.
We need to be careful with kids climbing trees. This is not a liability issue, but something
we still need to make notice of.
How do keep ourselves covered? We can never keep ourselves entirely
covered.
1.
Should we ask Tanya to come to a meeting for a
report? Norm will contact her.
2.
We could do a blanket coverage of all the
houses, which would lower individual costs, but would be too much control and
fiduciary responsibility on the board.
3.
We could possible get a policy that would cover
damage if a policy is lapsed.
4.
These are all questions we can ask Cody next
time.
5.
We need to trust that owners have a vested interest
in being insured.
6.
The most important part of the compliance is
having an “additional insured clause.”
This means that if there is a claim and they don’t pay that until both
of the insured people have signed off on the disposition of the money, which
means that the homeowner will rebuild the place. Additional insured requires the signature of
the board as well as the homeowner.
Megan is still working on making the 15 hard copy packets.
1.
The articles of incorporation.
2.
Many amendments.
a.
The city wouldn’t sign off on the last two
amendments. They are only notarized.
b.
Chuck feels that they don’t have to be recorded
by the city to be valid.
c.
Some other amendments
i. Setting
up a reserve fund
ii. Changes
how to use funds—2 /3 owner to 2/3 of a quorum at the general meeting
iii. No
short-term rentals—at least 6 months
iv. Okay
to have 9 board members if want
3. Megan will put together a
preview packet to make sure that it has everything that homeowners should have.
300/unit=$11,000 cost.
We’ll do it in the spring. CHUCK WANTS TO SPEND MORE MONEY!!!
Staining the fence in the
spring. Powerwash, dry for a few days,
and then stain. Marcello has people who
will help right away. We need written bids for both
projects.
Thanks for the email approvals. Megan has posted the minutes from last month
on the new website. Address: parkplaceorem.blogspot.com. Also, if you want to friend me on FB, I can
add you to the PPHOA FB group.
2.
Other?
New Business
1.
Review letter for homeowners in re: door/shutter
painting plan.
2.
Review color choices with Marcello.
3.
Gather notification items for newsletter:
a.
We will not paint the fence until the spring.
b.
Door/shutter painting plan for the spring.
c.
Announce website and FB page
d.
Other?
i. Trees
are not for climbing and remind about adult supervision (rules0
ii. Check
your insurance and make sure that you have enough coverage AND that you have an
additional insured.
iii. Note
in the newsletter about parking.
iv.
Move Glen’s red SUV away from the grate.
Parking issues: we
need to remind folks to not park behind garages. DeeAnn will put notes on windows. Why don’t we just tow people that aren’t in
compliance? Can’t tow because a
policeman says a lawsuit might happen.
But why? No one knows.
Next time we resurface.
·
DeeAnn suggests taking out the speed bumps.
·
Megan suggests replacing with standard size
speed bumps.
·
Chuck suggests leaving the speed bumps as is.
