PPHOA Annual Owners Meeting Agenda
8 October 2014
In attendance: Kelsey Navasaard, Ryan Holdaway, MSJones, Daniel Trousdale, DeeAnn
Jennings, Shirley Tong (observing not voting)
Excused: Norm Tong
President’s Report
1.
Ryan spoke
with Susan Peterson. Roommates have
rearranged themselves. Boys have moved
out. All the dogs are gone, but maybe
the puppy is still there. They have also
been asked to pick up the poop. Things
seem to have immediately improved.
2.
Remember that
it is okay to call the police, especially if people are breaking the law. Like having a big fight in your underwear on
the front lawn and then beating up on cars.
3.
Marcello has
asked to be replaced. He has missed four
meeting in a row, so we can release him.
We have the opportunity to replace the position—mid-year. Let’s think about names and maybe put out
some feelers. Be mindful of this for the
next month.
a.
Megan moves
that we honor his request for a release.
b.
Ryan seconds.
c.
All in
favor. Thanks, Marcello.
Treasurer’s Report
1.
We are 100%
reconciled—quickbooks to our accounts.
a.
Sometimes the
bank doesn't register to quickbooks, so Daniel needs to add transactions
in.
b.
Maybe the
tracking number for the accounts gets lost.
But Daniel fixed this.
2.
Financial
Standing (After deposits)
a.
In checking,
we will have $47,717
b.
In capital
reserve/money market, we will have $40,172.40
c.
Primary
savings is $25.18 in the account to old the capital reserve.
3.
Following up
with yard care bill.
a.
September was
$1100. This was down and maintenance is
down, too.
4.
Daniel will
call State Farm to get the new bill.
5.
We need to
renew ourselves as a non-profit. Daniel
has been updating—he needs to figure out how to change the president from Kim
McClellen. Daniel will finish this.
6.
Every August,
Norm and Randy Pyne are reimbursed $85 for the use of their lights each
night. We should have a paper trail with
this.
7.
Daniel uses
part of the meeting to reimburse everyone and pay all bills.
NOTE: Lights are connected, so the garage light
also turns on the outside light.
Secretary Update
1.
Still have
by-law amendments to fix up and pass by you.
Working on that.
2.
Review copy
of By-law amendment. If it is okay, I
will have it notarized.
Painting Project
1.
Painting is
done and paid for.
a.
Two
exceptions—Teria Walker and Mitchell Mason still need white paint.
i. This is a hard issue—Mr. Mason doesn’t want to
change. But we need to be clear that
architectural control of the exterior belongs to the board. He is now back in Japan. Ryan has his email and will contact him to
explain.
ii. Once this happens, Ryan will contact Mitchell.
1.
Then he will
arrange with Marcello for a time.
2.
DeeAnn will
tell Teria Walker the time.
3.
Ryan will let
the Tongs know the time so they can open the Mason door.
Shutters
1.
We have one
bid for $1400, which seems high ($20.50/shutter=$41/window). This is with us ordering and securing the
shutters.
2.
We will get a
second bid from Santos (recommended from Kim McClellan.) We will pick between the two bids via text.
Repairs
1.
Status of repairs
to McKell deck.
a.
Written bid
is $3700 for the repair. This is in line
with others that have paid to fix their balconies.
b.
Ryan moves we
accept the bid. Megan seconds. All in favor.
2.
Estimate of
sidewalk repairs. We are interested in
starting with lifting the sidewalks.
a.
Gregory will
lift four panels of sidewalk for $500-$600 each.
b.
He follows
industry standard. They drill holes,
lift the block, pour concrete underneath to lift it up.
c.
He can do
this on the 24th.
3.
Another
person to get a bid as recommended to DeeAnn from BYU. Ryan can follow up with them.
4.
We are going
to start with the lifting and save shaving for next year.
5.
DeeAnn will
remind Tony will come for the flashing between Trousdale and Jones.
Other
1.
We need to
clean out the gutters.
a.
DeeAnn will ask
Tony if he can do this for a bid.
b.
Megan will
call someone else and ask for a second bid.
