PPHOA meeting
13 August 2013
In attendance: Chuck Shaelling, Ryan Holdaway, Dee Ann
Jennings, Kim McClellen, and MSJones
Treasurer’s Report
This month, we have $48,963 in checking.
Last year, we had $40,351
This month, we have $31,487 in reserve
Last year, we had $26,984
We’re ahead about $8000 a year
ago. We spent a little less than last
year and didn’t really spend as much so far this year, so we have money to do
some upgrades.
Matt McKell just purchased Unit 61
from Chuck Schaelling.
Report on Action Items
1.
Kim will get busy on the fence. We still plan on staining? Fall or Spring?
a.
DeeAnn feels the doors really need to be done.
b.
This is a larger conversation about the upkeep
of all the units.
2.
Angel is our new insurance agent. Norm has been working with the receptionist. To double our insurance to $2 million, the
receptionist says that in today’s day and age of frivolous lawsuits we may want
to have more.
a.
We only have $5000/injury.
b.
Norm will continue to try to talk to Angel. He is also exploring getting a new agent who
is more up-to-date with townhouses.
c.
Norm has asked for a report from Jean Tanner
about additional insurance policies. She
is working on one. There are some new
owners who might not know that we need to have the additional insurance.
d.
We should remember that with any issues relating
to insurance (injuries on the property, damage to homes), the way that claims
work is through insurance companies. If you have concerns, work with your property
manager or individual insurance company to contact the PPHOA insurance company
who will mediate. The board will
represent the rights of the owners.
e.
We think $650/year for insurance.
f.
We will pay this year’s premium. Norm will report, then we will determine next steps. The only question is how much. Maybe all we need is to increase amount of
coverage.
3.
Yard looks great. Jeff is done with the light poles.
4.
The end of summer party was a success. Kim needed to turn in his receipts so he can
be reimbursed for costs.
New Business
1.
We need copies of the CCNRs, Rules, and By-laws.
a.
Let’s digitize and also offer hard copies.
b. Megan will get stuff from Kim
and put these together. We will start
with 15 hard copies.
c. DeeAnn will distribute these
once we’ve made the packets.
d.
Megan will post the digital copies online.
2.
In the future, we will approve minutes to the
meetings via email. Megan then plans on
posting the minutes to a Park Place blog for anyone who wants to follow Board
business.
3.
Plan to repaint and update the look of the
buildings. VOTE: Unanimous
a.
We are going to come up with 3 colors for the
different buildings.
b.
We will spread the repairs over several
years. (2-3 years to see the project
through).
c.
We will start with the priority. All houses will be repainted during this time
so that at the end, there will be an updated and cohesive look to Park
Place.
d.
We will allow owners to pick from the color palette.
e.
We will paint doors to match prefabricated
shutters.
f.
We will run the color palette past Marcello Loor
and Christian Porras to double check that it matches current paint trends.
g.
Association funds will cover all costs.
4. DeeAnn will work to find shutter
replacements, with color options, and costs.
5. Megan will type up a
notification for the Board to approve about the above plan.
6.
We will not paint the fence until the
spring. VOTE: Unanimous.
